Privacy Policy

We are committed to protecting the privacy of our candidates, clients and users of our website. We will ensure that the information you submit to us, or which we collect is only used for the purposes set out in this policy.  Through this Privacy Policy we aim to inform you about the types of personal data we collect, the purposes for which we use the data and the ways in which the data is handled.

Collingwood Partners Limited (“us”, “we”, “our”), a company incorporated in England and Wales with registered number 10787302 will be a ‘data controller’ in respect of the personal data you provide. Our contact details are provided at the end of this Privacy Policy.

Automatic collection of information

When you visit this website we automatically record information that your browser sends. This data may include information such as your device’s IP address, browser type and version, operating system type and version, language preferences or the webpage you were visiting before you came to our website, pages of our website that you visit, the time spent on those pages, information you search for on our website, access times and dates, and other statistics.


Information collected automatically is used only to identify potential cases of abuse and establish statistical information regarding website usage. This statistical information is not otherwise aggregated in such a way that would identify any particular user of the system.

Personal Information

When you apply for a job vacancy through this website, submit your Curriculum Vitae (“CV”) to us (including through this website, via email or through any other method) or submit a form via this website, you may provide us with, or we may obtain Personal Information about you, including but not limited to your name, email address and contact details, and any other information from your CV. We may also receive Personal Information from an application that you have made through a third party job board or advertisement.


We will likely obtain further Personal Information about you during the course of our relationship with you. This information may be obtained from you directly or from third parties, such as organisations to whom we have engaged with for referencing as part of a job application.

How we use your Personal Information

We will hold, use and disclose your Personal Information, for our legitimate business purposes including:

  1. to provide our services to you;
  2. to maintain our business relationship, where you are a candidate, client or user of this website;
  3. to enable you to submit your CV for job vacancies or general applications;
  4. to match your details with relevant job vacancies;
  5. to progress your job application with our clients;
  6. to notify you about future job opportunities;
  7. to answer your enquiries;
  8. to fulfil contractual obligations with our clients;
  9. to provide further services to you by sharing your Personal Information with trusted third parties. Further details about this are set out in the section below on Sharing your Personal Information.

Sharing your Personal Information

In some circumstances we will share your Personal Information with other parties. Details of those parties are set out below along with the reasons for sharing it.

Clients:

We will share your CV and Personal Information with our clients who have vacancies for jobs in which you are suited.

Trusted Third Parties:

We will share your Personal Information with trusted third parties where we have engaged with them to provide services that you or our clients have requested, such as:

  1. employment reference checking;
  2. qualification checking;
  3. credit checking (as required);
  4. criminal reference checking (as required);
  5. verification of information you have provided;
  6. psychometric evaluations.

We may also share your Personal Information with third parties who provide services to us such as:

  1. IT service providers;
  2. data analytics providers;
  3. business advisors.

New business owners:

If our business merges with or is acquired by another company, we will share your Personal Information with the new owners of the business or company and their advisors. If this happens, you will be sent notice of such event.

Managing your Personal Information

You are able to update or delete the Personal Information we have about you. When you delete Personal Information, however, we may maintain a copy of the unrevised Personal Information in our records for the duration necessary to comply with our obligations to our partners, and for the purposes described below. If you would like to delete your Personal Information, you can contact us using the contact details listed at the end of this Privacy Policy.

How long we retain your Personal Information

The length of time we will hold or store your Personal Information for will depend on the services we perform for you and for how long you require these. We conduct regular data-cleansing and updating exercises to ensure that (a) the data that we hold is accurate and (b) we are not holding data for too long.


In certain situations, we will also retain and use your Personal Information for the period necessary to comply with legal obligations, resolve disputes, and enforce our agreements unless a longer retention period is required or permitted by law.

We may use any aggregated data derived from or incorporating your Personal Information after you update or delete it, but not in a manner that would identify you personally. Once the retention period expires, Personal Information shall be deleted. Therefore, the right to access, the right to erasure, the right to rectification and the right to data portability cannot be enforced after the expiration of the retention period.

Failure to provide Personal Information

If you fail to provide certain Personal Information when requested, we may not be able to provide our services to you.

Your rights

You may exercise certain rights regarding your information processed by us. In particular, you have the right to do the following: (i) you have the right to withdraw consent where you have previously given your consent to the processing of your information; (ii) you have the right to object to the processing of your information if the processing is carried out on a legal basis other than consent; (iii) you have the right to learn if information is being processed by us, obtain disclosure regarding certain aspects of the processing and obtain a copy of the information undergoing processing; (iv) you have the right to verify the accuracy of your information and ask for it to be updated or corrected; (v) you have the right, under certain circumstances, to restrict the processing of your information, in which case, we will not process your information for any purpose other than storing it; (vi) you have the right, under certain circumstances, to obtain the erasure of your Personal Information from us; (vii) you have the right to receive your information in a structured, commonly used and machine readable format and, if technically feasible, to have it transmitted to another controller without any hindrance. This provision is applicable provided that your information is processed by automated means and that the processing is based on your consent, on a contract which you are part of or on pre-contractual obligations thereof.

 

While we are happy for such requests to be made, we are not able to guarantee technical compatibility with a third party organisation’s systems. We are also unable to comply with requests that relate to personal information of others without their consent. You can exercise any of these rights by contacting us using the contact details listed at the end of this Privacy Policy.

Cookies

The website uses “cookies” to help personalise your online experience. A cookie is a text file that is placed on your hard disk by a web page server. Cookies cannot be used to run programs or deliver viruses to your computer. Cookies are uniquely assigned to you, and can only be read by a web server in the domain that issued the cookie to you.


We may use cookies to collect, store, and track information for statistical purposes to operate our website and Services. You have the ability to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. If you choose to decline cookies, you will not be able to use and experience the features of the website and Services. To learn more about cookies and how to manage them, visit internetcookies.org

Do Not Track Signals

Some browsers incorporate a Do Not Track feature that signals to websites you visit that you do not want to have your online activity tracked. Tracking is not the same as using or collecting information in connection with a website. For these purposes, tracking refers to collecting personally identifiable information from consumers who use or visit a website or online service as they move across different websites over time. How browsers communicate the Do Not Track signal is not yet uniform. As a result, this website is not yet set up to interpret or respond to Do Not Track signals communicated by your browser. Even so, as described in more detail throughout this Policy, we limit our use and collection of your Personal Information.

Links to other websites

Our website may contain links to other websites that are not owned or controlled by us. Please be aware that we are not responsible for the privacy practices of such other websites or third-parties. We encourage you to be aware when you leave our website and to read the privacy statements of each and every website that may collect Personal Information.

Information security

We secure information you provide on computer servers in a controlled, secure environment, protected from unauthorised access, use, or disclosure. We maintain reasonable administrative, technical, and physical safeguards in an effort to protect against unauthorised access, use, modification, and disclosure of Personal Information in its control and custody. However, no data transmission over the Internet or wireless network can be guaranteed. Therefore, while we strive to protect your Personal Information, you acknowledge that (i) there are security and privacy limitations of the Internet which are beyond our control; (ii) the security, integrity, and privacy of any and all information and data exchanged between you and our website cannot be guaranteed; and (iii) any such information and data may be viewed or tampered with in transit by a third-party, despite best efforts.

Data breach

In the event we become aware that the security of the website or our servers or systems has been compromised or users Personal Information has been disclosed to unrelated third parties as a result of external activity, including, but not limited to, security attacks or fraud, we reserve the right to take reasonably appropriate measures, including, but not limited to, investigation and reporting, as well as notification to and cooperation with law enforcement authorities. In the event of a data breach, we will make reasonable efforts to notify affected individuals if we believe that there is a reasonable risk of harm to the user as a result of the breach or if notice is otherwise required by law. When we do, we will send you an email.

Legal disclosure

We will disclose any information we collect, use or receive if required or permitted by law, such as to comply with a subpoena, or similar legal process, and when we believe in good faith that disclosure is necessary to protect our rights, protect your safety or the safety of others, investigate fraud, or respond to a government request.

Sale of business

If this business is sold or integrated with another business your details may be disclosed to our advisors and any prospective purchasers and their advisors and will be passed on to the new owners of the business.

Changes and amendments

We may update this Privacy Policy from time to time in our discretion and will notify you of any material changes to the way in which we treat Personal Information. When changes are made, we will revise the updated date at the bottom of this page. We may also provide notice to you in other ways in our discretion, such as through contact information you have provided. Any updated version of this Privacy Policy will be effective immediately upon the posting of the revised Privacy Policy unless otherwise specified. Your continued use of the website or Services after the effective date of the revised Privacy Policy (or such other act specified at that time) will constitute your consent to those changes. However, we will not, without your consent, use your Personal Data in a manner materially different than what was stated at the time your Personal Data was collected.

Acceptance of this Privacy Policy

You acknowledge that you have read this Policy and agree to all its terms and conditions. By using the website or its Services you agree to be bound by this Policy. If you do not agree to abide by the terms of this Policy, you are not authorised to use or access the website and its Services.

Contacting us

If you would like to contact us to understand more about this Policy or wish to contact us concerning any matter relating to individual rights and your Personal Information, our contact details are listed below.

This document was last updated on April 28, 2020

Collingwood Partners Limited
DPO@collingwoodpartners.com

Registered Address:

71-75 Shelton St
London WC2H 9JQ
United Kingdom